Attestation of documents
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ATTESTATION OF DOCUMENTS

  1. GENERAL
  • The Consulate General of India has not appointed any agents for giving attestation services. Applicants should send all applications directly to the Consulate through mail/courier, addressed to “The Consulate General of India (Attestation Desk), #201-325, Howe Street, Vancouver, BC. V6C-1Z7”.
  • Under normal circumstances, on receipt of application and documents complete in all respects, service is given in 1-2 working days and the documents would be despatched thereafter.
  • Consulate reserves the right to reject attestation of documents, the contents of which are objectionable or contrary to the rules.
  1. DOCUMENTS REQUIRED
  • Documents to be attested in original along with one photocopy of the entire set, including the first page (authentication by concerned provincial authority as explained in para IV below).
  • Copies of Valid passport and PR/study permit/work permit/valid visa, landing paper as applicable, and proof of address in Canada.
  • Duly filled up miscellaneous service form (To download form, please click here)
  • Fees : please see the NOTE 4 below
  1. PROCEDURE TO BE FOLLOWED BY:-
  1. INDIAN PASSPORT HOLDERS
  • Power of attorney (POA) in original, Affidavit, Declaration, Life certificate or other civil documents along with the copies of ‘supporting documents’, should first be attested by the local notary. Then get these notarized set of documents authenticated by the concerned provincial authority (please check the “IMPORTANT NOTES” below) for authentication.
  • AFTER the documents are received back from the provincial authority, photocopy of the entire set should be made, including the first page (authenticated by provincial authority) and all supporting documents (passport, address and status proof of the executant (s) in Canada). Please ensure that the seal affixed by the provincial authority is not tampered/broken.
  • Download miscellaneous form, fill completely and attach it with the photocopy set
  • These two sets, along with the required fee, can either be presented in person (please check timings) by executant or a person authorized by the executant, or mailed to the consulate. Do not mail any original supporting documents.
  • The consulate will attest, seal and sign only the back side of page attached and authenticated by provincial authority.
  • The Consulate does not prescribe any specific format/type of for Power of Attorney. The same should be as per service seeker’s requirements, on a plain paper. Power of attorney should begin with the name (strictly as per passport), passport number and present residential address of the executant along with his/her photograph affixed at the end of subject matter. It should contain local Canadian address in the first paragraph of the document. The locally notarized document should not be more than three months old.)

  • Send the complete set of documents along with the requisite fee and return prepaid Xpresspost/courier envelope with complete mailing address of the applicant, at the following address:

Consulate General of India,

(Attestation Desk),

201-325 Howe street,

Vancouver B.C., V6C 1Z7

  1. NON-INDIAN PASSPORT HOLDERS
  • Power of Attorney (POA) in original, Affidavit, Declaration, Life certificate or other civil documents along with the copies of ‘supporting documents’, should first be attested by the local notary. These notarized set of documents have to be authenticated by the concerned provincial authority (For details of provincial authority, please check the “IMPORTANT NOTES” below) for authentication.
  • AFTER the documents are authenticated from the provincial authority, photocopy of the entire set should be made, including the first page (authenticated by provincial authority) and all supporting documents (passport, address and status proof of the executant (s) in Canada). Please ensure that the seal affixed by the provincial authority is not tampered/broken.
  • Download and fill up the miscellaneous service form completely and attach it with the photocopy set.
  • These two sets, along with the required fee, may be mailed to the Consulate. Do not mail any original supporting documents.
  • The consulate will attest, seal and sign only the back side of page attached and authenticated by provincial authority.
  • Consulate does not prescribe any specific format/type of for power of attorney document. The same should be as per service seeker’s requirements, on a plain paper. Power of attorney should begin with the name (strictly as per passport), passport number and present residential address of the executant along with his/her photograph affixed at the end of subject matter. It should contain local Canadian address in the first paragraph of the document. The locally notarized document should not be more than three months old.
  • When sending by mail, please ensure to enclose return prepaid envelope with complete mailing address of the applicant. It may be ensured that sufficient postage stamp is affixed or courier charged is pre-paid.  The Consulate do not take responsibility for delay caused due to return/refusal of the documents by the mail/courier agency.
  • Send complete set of documents along with the requisite fee and return prepaid Xpresspost/courier envelope with complete mailing address of the applicant, at the following address:

Consulate General of India,

(Attestation Desk),

201-325 Howe street,

Vancouver B.C., V6C 1Z7

  1. IMPORTANT NOTES
  1. AUTHENTICATION AUTHORITIES

All notarized documents need to be authenticated by one of the following provincial authorities concerned for authenticity of the notary public or by the Ministry of Foreign Affairs of Canada before attestation by the Consulate.  Details of the relevant authorities are as follows:

Province

Office

Address

Website

British Columbia

BC Attorney General’s Office

Ministry of Attorney General,

OIC Administration Office,

Attention: BC Authentication Program,

1001 Douglas Street

(PO Box 9280 Stn Prov Govt),

Victoria, BC V8W 2C5

https://www2.gov.bc.ca/gov/content/governments/government-id/guide-to-the-authentication-of-documents

Alberta

Deputy Provincial Secretary of Alberta

Deputy Provincial Secretary’s Office,Room 111,

BowkerBuilding9833,

 109Street, Edmonton, Alberta  T5K 2E8

https://www.alberta.ca/document-authentication-other-jurisdictions-countries.aspx

Saskatchewan

Attestation Services, Ministry of Justice and Attorney General

Ministry of Justice and Attorney General
Authentication Services
800 - 1874 Scarth Street
Regina SK S4P 4B3

https://www.saskatchewan.ca/government/notarized-documents-legislation-maps/authenticating-notarized-documents

North West Territory

Legal Registries,

Department of Justice

Government of the Northwest Territories

Legal Registries

Department of Justice

Government of the Northwest Territories

1st Floor Stuart M. Hodgson Building, 5009 49th Street

PO Box 1320,

Yellowknife, NT, X1A 2L9

https://www.justice.gov.nt.ca/en/divisions/legal-registries-division/corporate-registries/

Ministry of Foreign affairs of Canada

Authentication Services Section (JLAC),

Global Affairs Canada

Global Affairs Canada
Authentication Services Section (JLAC)
125 Sussex Drive
Ottawa, ON K1A 0G2
Canada

https://www.international.gc.ca/gac-amc/about-a_propos/services/authentication-authentification/step-etape-1.aspx?lang=eng

  1. AFFIDAVITS / NOC FOR MINOR’S PASSPORT

For issuing passports to minor, practice of notarized affidavits has been done away with by Ministry of External Affairs vide gazette notification of 26-12-2016. Thus there is no need to issue affidavits in the format of annexure H & G in India or any Indian Embassy / High Commission / Consulate. It is also confirmed that applications of minor applicants for issue of passport may be processed by RPOs on self-attested Annexure C/D and other documents, as the case may be. All the self-declarations can also be submitted on plain paper.

  1. FEE

Fees should be paid through bank draft (In case of TD bank, the draft should be signed by their authorized employee)/money order/postal order/certified cheque only, drawn in favour of the ‘Consulate General of India, Vancouver’. Cash, personal cheques or debit/credit cards are not accepted. Please check the fee chart below:

Type of Document

Procedure

Fee

Power of Attorney/Affidavits pertaining to sale, purchase, mortgage, transfer, gift etc. of real estate or moveable properties

As above

C$25+$3 (Consular Surcharge).
Total fee: C$ 28/-.
Draft, Money Order or Certified Cheque only

Attestation of civil documents, affidavits

As above   

C$13+$3 (Consular Surcharge).
Total fee: C$ 16/-.
Draft, Money Order or Certified Cheque only

India Motor Driving Licence

Print out of the verification from https://parivahan.gov.in/rcdlstatus/?pur_cd=101 .
Two copies of Indian Driving Licence.
Copy of Indian passport.
Copy of valid PR/work permit/study permit/visitor visa. Copy of address proof in jurisdiction of this Consulate.
Filled-in Misc. Service Form.
Either bring to Consulate as consular service visitor or send by mail/courier (along with self-addressed pre-paid envelope)
The Consulate does not take responsibility in case the attested driving licence is not accepted by the Canadian authorities.

C$13+$3(Fee + Consular Surcharge).
Total fee: C$ 16/-.
Bank Demand Draft, Money Order or Certified Cheque only in favour of Consulate General of India

Commercial Documents

For attestation of commercial documents, the signatures of Notary Public are required to be authenticated by the designated authorities of the Province concerned. A copy of the passport or any other identification document of the Director of the company is required. An authority letter on behalf of the company is required in case it is submitted by anyone else other than the Director of the company.

Purpose of seeking attestation should be clearly mentioned on document itself or should be supported by a separate declaration.

C$62+ $3 (Consular surcharge) per document.
Total fee: C$ 65/-.
Draft, Money Order or Certified Cheque only

Attestation of Birth Certificate, Marriage Certificate, Death Certificate issued by Government of Canada

The documents such as Birth Certificate, Marriage Certificate, Death Certificate, Educational Certificate issued by Canadian Authorities require authentication by the designated authorities of the Province concerned or the Ministry of Foreign Affairs before presentation to the Consulate for attestation.

C$ 25+ $3 (Consular surcharge) per document.
Total fee:C$ 28/-.
Draft, Money Order or Certified Cheque only

Will Document

As above

C$ 25+ $3 (Consular surcharge) per document.
Total fee:C$ 28/-Draft, Money Order or Certified Cheque only

Adoption documents:

To be notarized by Notary Public and duly authenticated by the designated Provincial Authority concerned.

(Adoption deed to be prepared as per Hague Convention)

C$ 13+$3 (consular Surcharge) each document.

Total fee: C$ 16/-.
Draft, Money Order or Certified Cheque only

Documents issued by Indian Authorities

Birth, Death, Marriage and Educational Certificates etc. issued by the Indian authorities in India can also be attested by the Consulate provided the same have been authenticated by the designated officer of the State Government and validated by the Consular Section of the Ministry of External Affairs (MEA), Patiala House, New Delhi-110001 or any other agency approved by the Ministry of External Affairs. For details, please check the website “Legalization of the Documents”

 

Visit of Consular Officer for service

Consular Officer can visit for the service in case of utmost medical exigency. A prior request with prescribed fee is required to be deposited for the service

Officer’s travelling allowances and daily allowance C$128 for each visit plus Consular fee for services required

  1. MAILING ADDRESS

The complete set of documents along with the requisite fee and self-addressed,return prepaid Xpresspost/courier envelope, has to be sent to the following address:

Consulate General of India,

(Attestation Desk),

201-325 Howe street,

Vancouver B.C., V6C 1Z7

 
 
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